Medicoyle Resources Privacy Policy

Medicoyle Resources (“we” “us” or “our“) is committed to protecting and respecting your privacy.

This privacy policy (together with our terms of use and any other documents referred to in it) sets out the basis on which any personal data that we collect from you, or that you provide to us, will be processed by us.

Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting (our “website“) or using our SaaS online recruitment software platform (the “platform“) you are accepting and consenting to the practices described in this policy.

If you are a resident of the European Union or the United Kingdom, the United Kingdom data protection laws (the Data Protection Act 1998 (the “Act“), will apply to your personal data.

For the purposes of the Act, the data controller is:

  • in the instance where your personal data is provided to, or collected by, us in connection with our provision of services (including support services) to you or the organisation that you are part of: Medicoyle Resources Nexus Building, 3 Columbia Court, Baulkham Hills, NSW, 2153, Australia; and
  • in the instance where where your personal data is provided to, or collected by, any licensee of our services, including without limitation our online job board: the Licensee (as defined in clause 1.1(a) below) on whose behalf we may process such personal data.

If you are a resident of Australia, New Zealand or any other country, the Australian Privacy Act 1988 (“Australian Privacy Laws”) will apply to your personal data.

Personal data” is the collective term used in this privacy policy to refer to ‘personal information’ as it is defined under Australian Privacy Laws, and ‘personal data’ as it is defined under the Act.

  1. Information we may collect from you

We may collect and process the following data about you:

1.1 Information you may provide to us. The types of information you may provide to us depends on the nature of your dealings with us as follows:

(a) If you are the representative of a licensed user of our online recruitment software system (“Licensee”), you may give us information about individuals within your organisation at or before the time that you register with us. This includes information you provide when you take out a trial of the service, accept a licence agreement, make an enquiry with us online, or subsequently in other ways, including if necessary to provide you with ongoing services. The information you give us may include names, position titles, addresses, telephone numbers, email addresses and other contact details.

(b) Our platform is a Software-as-a-Service (SaaS) product. As such, information and data you provide by inputting into our software as a Licensee is held on servers owned by third party hosting providers and leased by us. Such data may include personal data relating to your clients and individuals within your organisations, including information and job candidates and potential candidates.

(c) If you are one of our ‘business contacts’ (e.g. a contact person in one of our suppliers, or in an agency with which we deal), you may give us basic business contact information about you. This includes your name, title and work contact details.

(d) If you are providing us with personal data about a third party, you warrant to us that you have that person’s consent to disclose their personal data to us and that your use and disclosure of the information to us is in accordance with the Act. This paragraph is without prejudice to any obligations you may have to us as a Licensee under any licence agreement for use of our software or services.

(e) Please note that we use a third party payment gateway provider to process payments, however we do not have access to credit card information, nor do we collect or store such information.

1.2 Information we collect about you. With regard to each of your visits to our website we may automatically collect the following information:

(a) Technical information, including the Internet protocol (IP) address used to connect your computer, tablet, mobile or other device (each being a “Device”) to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform, information you post online either on our website or on a third-party social media site to which we have access.

(b) Information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our website (including date and time); products you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page and any phone number used to call our customer service number.

1.3 Information we receive from other sources. We may receive information about you if you use any other websites that we operate or may operate from time to time or other services we provide. We may share information amongst members of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries (“Affiliates”). We may also work with third parties (including, for example, business partners, sub-contractors in technical, payment and delivery services, advertising networks, analytics providers, search information providers, credit reference agencies) and may receive information about you from them.

  1. Disclaimer where we are carrying out the role of data processor (for the purposes of the Act, where applicable)

To the extent that we are carrying out the function as data processor for a third party controller in connection with any of your personal data, then we will comply with this privacy policy and the Act to the extent that it applies to us as a data processor, however to the fullest extent permissible by law, we disclaim all liability whatsoever for all duties, obligations or other legal requirements which are proper to such third party data controller, which for the avoidance of doubt may be the Licensee to whom access to our platform may have been provided to you.


  1. Analytic Tools, Cookies and Remarketing

3.1 Our website and platform uses analytic tools (such as Google Analytics) and cookies to distinguish you from other users of our website or platform and monitor website and platform user activities and behaviours. This helps us to provide you with a good experience when you browse our website or platform and also allows us to improve them. By continuing to browse the website or platform, you are agreeing to our use of analytic tools cookies.

3.2 A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your Device. Cookies contain information that is transferred to your device’s hard drive or device.

3.3 We use the following cookies:

(a) Strictly necessary cookies. These are cookies that are required for the operation of our website/platform. They include, for example, cookies that enable you to log into secure areas of our website/platform, use a shopping cart or make use of e-billing services.

(b) Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around our website/platform when they are using it. This helps us to improve the way our website/platform works, for example, by ensuring that users are finding what they are looking for easily.

(c) Functionality cookies. These are used to recognise you when you return to our website/platform. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).

(d) Targeting cookies. These cookies record your visit to our website/platform, the pages you have visited and the links you have followed. We will use this information to make our website/platform and the advertising displayed on it more relevant to your interests. We may also share this information with third parties for this purpose.

3.4 Except for essential cookies, all cookies will expire after 30 days.

3.5 If you do not wish cookies to be stored on your device, you can block them by activating the relevant setting on your browser which can usually be found in the “help” section. More information on how to do this is available here: or However please note that, if you use your browser settings to block cookies (including essential cookies) you may not be able to access all or parts of our website/platform. Your usage of the website/platform without changing your browser cookies settings will indicate your consent to usage of cookies in accordance with this section of our Privacy Policy. You can change your cookie settings at any time.

3.6 We may remarket our services to you in a targeted way, by using third party remarketing services (such as Google Ads or similar providers). Our third party remarketing vendors may advertise our services to you at multiple online locations. You agree to our use of these third party vendor remarketing services for the purpose of advertising to you in this way. You can withdraw your consent to this advertising at any time. Visit!/ for information on how to opt out.


  1. Uses made of your information

We use information held about you in the following ways:

4.1 Information you give to us. We will use this information:

(a) to provide our SaaS solution in accordance with the instructions of the relevant Licensee;

(b) to carry out our obligations arising from any contracts entered into between you and us including the provision to you with information, products and services that you request from us, online content and dealing with your requests and enquiries;

(c) to provide you with information about other products and services we offer that are similar to those that you have already purchased or enquired about;

(d) to send newsletters or other communications on topics which may be of interest to our customers and to people who have requested information from us via our website (e.g. to provide a trial of our products or services, provide you with information on our products and services or other information requested);

(e) where you have expressly consented to us contacting you for marketing purposes, by ticking the relevant box on our website during the sign-up process, to provide you, or permit selected third parties to provide you, with information about goods or services we feel may interest you. If you are an existing customer, we will only contact you with information about goods and services similar to those which were the subject of a previous sale or negotiations of a sale to you. We will only provide your data to selected third parties for marketing purposes if you have expressly consented to this. If you do not want us to use your data in this way, please ensure that the relevant box is ticked or unticked as appropriate on the webpage where we collect your data, or click on the unsubscribe button on any email communication from us;

(f) to notify you about changes to our service or products;

(g) to contact you in relation to service updates that affect you, regulatory updates that affect our services and any additional information in relation to our service that we think you may find interesting;

(h) to analyse and improve the services offered on our website/platform; and

(i) to ensure that content from our website/platform is presented in the most effective manner for you and on your Device.

4.2 Information we collect about you. We will use this information:

(a) to provide our SaaS solution in accordance with the instructions of the relevant Licensee;

(b) to administer our website/platform and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;

(c) to improve our website/platform to ensure that content is presented in the most effective manner for you and for your Device;

(d) to allow you to participate in interactive features of our service, when you choose to do so;

(e) as part of our efforts to keep our website/platform safe and secure;

(f) to personalise the way the website/platform content is presented to you and provide you with the most user-friendly navigation experience. We may also use and disclose information in aggregate (so that no individuals are identified) for marketing and strategic development purposes;

(g) to measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you;

(h) to use IP addresses to identify the location of users, to block disruptive use, to establish the number of visits from different countries and to determine whether you are accessing the services from a particular country; and

(i) to make suggestions and recommendations to you and other users of our website/platform about goods or services that may interest you or them.

4.3 Information we receive from other sources. We may combine this information with information you give to us and information we collect about you. We may use this information and the combined information for the purposes set out above (depending on the types of information we receive).

  1. Disclosure of your information

5.1 We may share your personal data with our Affiliates in accordance with this policy.

5.2 We will not rent or sell your information to third parties without your consent, except as noted in this policy or advised to you in writing and consented to by you. We will not be responsible or held liable for the actions of third party sites from which you may have linked or been directed to our website/platform.

5.3 We or the relevant Licensee may share your information with selected third parties including:

(a) relevant Licensees appropriate to the services being provided to or by you;

(b) third parties to whom you expressly consent to your personal data being provided such as prospective employers;

(c) business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you;

(d) analytics and search engine providers that assist us in the improvement and optimisation of our website/platform; and

(e) external service providers who help us operate our business (e.g. our external internet hosting company, which hosts our online recruitment management system at Generally this would not involve a “disclosure” of the information to the service provider as the provider is generally only holding the information on our behalf, however we reserve the right to disclose personal data to service providers if required in accordance with this policy.

5.4 If we or any Licensee engage external service providers, we will take steps to ensure that those external service providers:

(a) comply with Australian Privacy Laws or the Act (whichever applies) when they receive, hold or handle personal data; and

(b) are authorised only to use personal data for the limited purposes specified in our agreement with them.

5.5 In the event that we sell or buy any business or assets, we may disclose your personal data to the prospective seller or buyer of such business or assets; and personal data held about our customers may be one of the transferred assets in the event of sale of the assets of our business to a third party.

5.6 We may also disclose your personal data if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our standard terms of use; or to protect our rights, property, our customers, clients, Affiliates, or other related third parties. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

  1. Security of information we store and transfer

6.1 All information you provide to us is stored on secured servers. Any payment transactions will be encrypted using Secure Sockets Layer (SSL) technology. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our website, platform or our service, you are responsible for keeping this password confidential. We ask you not to share a password with anyone. It is important for you to protect against unauthorised access to your password and to your computer so we advise that you sign off when you have finished using a shared computer strongly recommend and that you do not use the browser’s password memory function as that would permit other people using your Device to access your personal data.

6.2 The data that we collect from you may be transferred to, and stored at, a destination outside Australia, New Zealand (if you are anywhere in the world other than the EU) or the European Economic Area (“EEA”) (if you are in the EU), that do not have a similar standard of protection laws to Australia, New Zealand or the UK (as applicable). It may also be processed by staff operating outside these areas who work for us or for one of our suppliers. Such staff maybe engaged in, among other things, the fulfilment of any order, the processing of payment details and the provision of support services. We will always require your personal data to be treated to at least UK standards (for EU residents) and Australian standards (for other residents), and by submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

6.3 Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our website/platform and any transmission is at your own risk.

6.4 Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access however, we cannot guarantee the security of such information and, to the fullest extent permitted by law, we disclaim all liability and responsibility for any damages you may suffer due to any loss, unauthorised access, misuse or alterations of any information you submit to the website or our platform.

  1. How long do we keep your personal data secure and private

We will keep your personal data only for as long as is reasonably necessary for the purpose that it has been processed and taking into account any legal requirements under the Act, or any other applicable laws of England and Wales (if you are located in the UK), and under Australian Privacy Laws (if you are located in a country other than the UK).

  1. How we manage sensitive personal data

The Act defines certain information as ‘sensitive’ (racial or ethnical origin, political opinions, religious believes, trade union membership, physical or mental health, sexual life, criminal proceedings and offences). If we ever deal with sensitive personal data we will only use this information to provide the service you require and we will ask for your explicit consent. As a customer, there may be times when you give us this sensitive information. We may share it with our Affiliates and our subcontractors to keep your records up to date.

  1. Your rights

9.1 You have the right to ask us not to process your personal data for marketing purposes. You can exercise your right to prevent such processing by checking certain boxes on the pages we use to collect your data. You can also exercise the right at any time by contacting us at

9.2 You can always choose not to provide information, however in that event we may not be able to provide you certain services, or fully provide you certain services.

9.3 You will usually be able to add or update certain information on pages such as “My Account”. When you update information, we will keep a copy of the prior version for our records unless you write to us to require us not to.

9.4 The Act and Australian privacy laws give you the right to access information held about you and to request that it is corrected if any of your details held are incorrect. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you and you may also need to pay fees separately to any third party data controller. If you wish to verify the details that we hold about you may do so by contacting us via e-mail to Our security procedures mean that we may request proof of identity before we reveal information. This proof of identity will typically take the form of your e-mail address and any password submitted upon registration.


  1. Third party websites

10.1 Our website/platform may contain links to and from the websites of our partner networks, advertisers and other third parties. If you follow a link to any of these websites, please note that they have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

10.2 Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, over which we have no control. These cookies are likely to be analytical/performance cookies or targeting cookies.

  1. Marketing

11.1 We may from time to time provide you with an “opt in” or “opt-out” mechanism, subject to the requirements of applicable Australian privacy laws or the Act. An “opt-in” mechanism will provide you the opportunity to positively indicate that you would like or do not object to our sending you such further communications and we will not send you any unless you have “opted-in”. An “opt-out” mechanism will provide you the opportunity to indicate that you do not want us to send you such further communications, and if you “opt-out” we will not send you any.

11.2 In each instance, opting-in or opting-out will be up to you and, in addition, if you do not want us to use your personal data for a particular purpose or disclose it to a third party, you may “opt out” at any time by contacting us as provided below. Please note though, by opting-out, you may not be able to participate in certain activities on our website/platform.

11.3 Specific opt-outs may also be provided at the point of collection or along with the communications to you.

  1. Jurisdiction and governing law

If you are located in the UK or EU, all matters relating to the website/platform are governed by the laws of England and Wales, without reference to conflict or choice of law principles. You agree that the jurisdiction and venue for any legal proceeding relating to the website/platform shall be in appropriate courts located in England and Wales. If you are located in a country other than the UK or EU, the website / platform is governed by the laws of Australia, without reference to conflict or choice of law principles. You agree that the jurisdiction and venue for any legal proceedings relating to the website / platform shall be in appropriate courts located in New South Wales, Australia.

  1. Changes to our privacy policy

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail or by a notice displayed on the homepage of our website/platform. Please check back frequently to see any updates or changes to our privacy policy.

  1. Contact

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to




If you have any feedback or questions about this Statement, the practices of this Site, or your dealings with Medicoyle Resources, you can contact us in the following ways:

Telephone: +61 2 8860 6401
Post: Medicoyle Resources
Level 5, Nexus Building
Norwest Business Park
Columbia Court
Baulkham Hills, NSW 2153